Clifford & Associates: Clergy Sample Form W-2 Preparer

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Clergy Sample W-2 Form Preparer

This worksheet may serve to simplify the preparations of Form W-2 for Ministers. Fill out the forms that apply, and click the "COMPLETE" button. The sample W-2 form at the bottom of the page will automatically be filled out. Print out this page, and use it as a guideline for filling out the real W-2. The W-2 created here is NOT to be sent to the IRS!

Amount:

Employer identification (EIN) number:

State identification number

Church name:

Church street address:

Church city/State/Zip:

Employee Social Security number

Employee name (first name and middle initial, last name)

Employee street address

Employee city/state/zip

Taxable salary:

Cash

Gifts

Bonuses

Allowances for Social Security taxes

Flat monthly allowances for expenses under a non-accountable plan

Unspent housing allowance (if pastor requests)

Other (i.e. payments on pastor's car, personal expenses)

DO NOT INCLUDE

Spent housing allowance

Reimbursed mileage and expenses under an accountable plan

Medical insurance

Wedding/funeral fees

Pension/403(b) plan payments

TOTAL:

Amount of housing allowance paid or value of parsonage

Amount of federal income taxes withheld and forwarded to IRS

State income tax withheld and sent in

City income tax withheld and sent in

Check any that apply. If there is a pension plan, check the "retirement plan" box. The other boxes are generally blank for churches.

Statutory employee
Retirement plan
Third party sick pay

Amount of voluntary employee salary deferrals to pension/403b plan (do not include employer contributions)

For most clergy, be sure to leave the following boxes blank: a, 3, 4, 5, 6, 7, 8, 9, 10, and 11. The treasurer needs to read the IRS instructions and possibly seek professional advice before entering any amount in those boxes for a minister.

Send W-2's to all employees by February 1 and mail red copies to Social Security by February 28 wih Form W-3. If mistakes are discovered, they can be corrected later using Form W-2c and W-3c.

Certified Financial Planner Board of Standards, Inc. owns the certification marks CFP®, CERTIFIED FINANCIAL PLANNER™ and federally registered CFP (with flame design) in the U.S., which it awards to individuals who successfully complete initial and ongoing certification requirements.